How to become a Notary Public for new Bar Passers in the Philippines
You already Pass the Bar exam, now you have to get your Notarial Commission and be a Notary Public. First off, passing the Bar exam is your ticket to a lot more expenses and many more processes. When I passed the 2017 Bar exam, I cannot find any guide online on how to get my Notarial Commission. Luckily, we have a friend who guided us and helped us get the requirements for our Petition to become a Notary Public. Since I am a good person, I am saving a great deal of trouble for you by posting online. If I am helpful, please share my website to your friends. Thanks
Disclaimer: Some processes might be different depending on your chosen chapter. However, all requirements are the same.
How to become a Notary Public for new Bar Passers in the Philippines
Step 1: The Requirements and where to get them.
You need the following as your Annexes for your petition: (Note: You can get this list from your RTC Clerk of Court)
a. A Copy of the Certificate of Membership in the Philippines Bar – You get this after you sign your Roll of Attorney. Have it photocopied, you do not have to have it certified.
b. Certification of no pending administrative case from the OBC – This one is the cause of delay of all petitions. It took us a month before we can get this one. To get this, you have to go to the OBC, fill out the form and pay the fees (about P100. 00 in 2017) plus LBC if you want them to send it to you. One LBC can fit at least Three (3) Certificates so you can split the cost with your friends. What we did is that we gave one address (our friend) and have all our OBC Clearance sent there. By the way, it took us a month before we received our OBC Clearance.
To avoid delay, go to the OBC after Roll signing and fill out the form for your Notarial Commission.
c. Certificate of Good Moral Character by two executive officers of the Local Chapter – Get this from your local chapter. In Baguio-Benguet, the local chapter is located at the IBP building located beside Justice Hall. The IBP persons are very friendly and accommodating. Important: Bring your IBP receipt before going there. You can get this immediately depending on your chapter.
d. Clearance from the Office of the Clerk of Court (RTC Clearance) – Go to the RTC Clerk of Court and pay the fees. You can get this within Thirty Minutes to an hour.
e. NBI Clearance – If you are from Baguio City, I have a guide here. You can still use this guide even if you are not from Baguio since the process is the same.
f. Three (3) Specimen Signature – Sign a blank bond paper with the signature that you want to use. I am sure that most of us have been experimenting with our signatures since First Year Law. I recommend opting for a short signature instead of a long formal signature because you will be signing a lot of documents in the future.
g. Three (3) Pieces of Passport sized ID – Paste/glue it in a piece of bond paper.
h. IBP Membership Receipt – You will get this once you paid your fees in the Supreme Court
i. PTR Receipt – Get this from your City/Municipal Hall, get your CEDULA first tell them that you are a NEW LAWYER with no office yet. Bring your CEDULA to the counter for PTR Receipt, tell them that you are a NEW LAWYER. The fee will not exceed P500 for new lawyers.
STEP 2: Filing Your Petition
Now that you have the required documents, you may now draft your Petition. If you have none, my store offers a Notary Petition plus Formal Offer of Evidence templates. you can have these forms for a minimal fee. You can edit this and share if you wish.
Bring your Petition together with the Annexes checked by the Clerk of Court first before paying for the filing fee. Make sure to photocopy all your Annexes.
Step 3: Publication
You do not have the liberty to choose which newspaper will publish your Petition. The court will conduct a raffle and the chosen newspaper will publish and give you the affidavit of publication. The fees that we paid is P2500 each lawyer, other batches paid P1500 each, others P650 each. Yes, very expensive. However, our friend filed a petition for recomputation before the Office of the Clerk of Court and we were able to get Php 1500 refund each. Newspapers have prescribed rates, so always ask for recomputation. Only one person filed the Petition for recomputation and it benefited us all. So, if the publication fees are excessive, go to the Clerk of Court.
Step 4: Hearing
Before the hearing, you have to submit a FORMAL OFFER OF EXHIBITS with the clerk of court. If you have no copy, my store offers a bundle of Notary Petition plus Formal Offer for a minimal fee. The forms are in word format and follow the Efficient Paper Rule. Bring all originals with you together with the Formal Offer and submit it to the Clerk of Court. You may submit it on the day of the Hearing but it is advisable to submit it a few days before the hearing.
How to become a Notary Public for new Bar Passers the Philippines. If you wish to have a copy of our wordbook containing Affidavits and Contracts, you may buy our bundle book:
Word Format Affidavit Blueprint + Notary Petition + Formal Offer of Exhibit = Php 450 only!
Word Format Notarial Petition and Formal Offer of Exhibit here
Hello. Paid the 299 for Word Format Affidavit Blueprint + Notary Petition + Formal Offer of Exhibit last Friday (November 13, 2020) pa. Havent received any feedback since then. I’ve already sent proof of payment via LANDBANK through your email: [email protected]. For appropriate action po. Thank you.
Greetings!
Please resend the proof of payment. We apologize for the inconveniences since we do not receive some emails lately. Thank you.
Greetings! We apologize for the inconveniences, we checked our spam folder and saw your email. We are working in the matter now. Thank you.
Good day po! I have a problem po about downloading the e-book I purchased. I’m trying to download it but says that I already reached the download limit, which in fact wala pa po akong nadownload. Please help. Thank you.
Hello! Please send us an email at [email protected] or [email protected] so we can reset your download limit. Thank you.
Hi? If a notary public commissioned in a certain city would move to another city or province, what is the format of the resignation notice? Simple letter format lang po ba addressed to the Executive Judge, or is there a required format? Thank you.
You may need to change your IBP chapter first and register to the new chapter. It is best to call your IBP chapter to inquire on the procedure since every chapter has different ways in handling change of chapter.
You need to apply as a new notary public to the new city/province. You may also call the RTC Clerk of Court of your current city to inquire on how they handle transfers.
Salamat po sa info. A big help.
Hi,
Kelangan po ba personal appearance ang pag apply ng “Certification of no pending administrative case from the OBC”?
Hindi po required pero kailangan ng authorization/SPA sa person na magrerepresent po sa inyo.
Good afternoon po,
If mag apply po ba and let’s say approved on november. By january or feb 2020 should we renew the commission again? Thanks
Greetings! Ang renewal po ay every 2 years. Pag may notarial commission ka na sa November 2019 valid siya until December 31, 2020. Kailangan mong mag apply ka ng renewal WITHIN 45 days before December 31, 2020 para by 2021 may notarial commission ka na. Bale Last week of November 2020 mag apply ka na for renewal. Pag January or Feb 2020 ka mag a-apply, considered new notarial commission na iyo at kailangan ulit ng publication.
Please furnish your contact details so I can avail of your forms .
Thank you.
Greetings! Thank you for your interest. You can email us at [email protected]. You may also visit our online store at https://www.ikigaisimplicity.com/shop/ to learn more about our available products. Thank you!
Hello. I purchased your book entitled “Blueprint for New Notary Public in the Philippines with FREE Notary Public Petition and Formal Offer of Exhibits.” When will I receive it? Thank you.
Greetings! We sent a copy to the email address you used in the transaction. If you failed to receive the email, please let us know.
Thank you
allowed po ba magpalit ng signature?
Yes po pero sa renewal na as notary public.
Thank you. And more power.